2025

How to Get More Done in Less Time

Most people assume that getting more done means putting in longer hours. But in truth, the secret to productivity isn’t about working harder—it’s about working smarter. Being busy all day doesn’t necessarily translate to meaningful progress. In fact, it’s often a sign of scattered energy and a lack of clear focus.

One of the most effective shifts you can make is learning to manage attention, not just time. Too often, people juggle multiple tasks—answering emails while talking on the phone, writing reports between text messages, or trying to brainstorm with social media screens open in the background. This constant switching not only drains mental energy - it significantly reduces efficiency. Focusing on one task at a time, even for a short period, leads to better results and quicker completion.

A powerful approach many have adopted involves working in short, focused sprints—for example, setting a timer for 25 to 30 minutes and concentrating exclusively on one task until the timer ends. After a short break, the cycle is repeated. These focused intervals help maintain mental clarity and keep burnout at bay, making it easier to sustain productivity throughout the day.

Another key strategy is to prioritize intentionally. It’s tempting to fill a to-do list with every imaginable task, but this quickly leads to feeling overwhelmed. A better method is to identify a small number of high-impact tasks to complete each day – things that, when done, move you closer to your goals. Starting the day with a clear plan of what matters most – that day - prevents time from being frittered away on less important distractions.

Equally important is guarding time for deep, uninterrupted work. In an age of constant notifications, carving out distraction-free time is increasingly rare—and valuable. Turning off alerts, closing unnecessary tabs, and setting boundaries around email and meeting times can dramatically improve how quickly and effectively tasks get done.

Beyond scheduling and focus, developing the habit of regular reflection also improves productivity. Taking a few minutes each week to review what worked, what didn’t, and how priorities shifted allows for better planning and sharper decision-making. It’s a chance to refine the process, rather than constantly reacting to whatever feels urgent.

In the end, getting more done in less time doesn’t require rushing or overextending. It requires clarity, commitment, and a willingness to change unproductive habits. When attention is managed with intention, when tasks are chosen deliberately, and when space is made for meaningful work, the result is not only a higher level of output—but also greater satisfaction and less stress.

True productivity is less about cramming more into the day and more about making space for what truly matters. With a few simple but consistent changes, just about anyone can achieve more in less time—and feel more in control of their day and lives.

© 2025 Jill Reid

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How to Get More Done in Less Time

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